2021-2022 PTA Board
We hope you will consider being a part of our PTA Board for them 2021-2022 school year! Please complete the survey here. All replies will be confidential and only shared with our Executive Board. For more information on the various positions, please see below.
If you have any questions please e-mail us at firstname.lastname@example.org.
Ford PTA Job Descriptions
Ford PTA Communication Team
Council Delegate – The Council Delegate is liaison between Ford PTA, and the Georgetown Council of PTA’s. Attends PTA Council meetings, held 3-4 times a year. Reports back to PTA any topics that will affect the PTA or Ford. (Approx. 1 hour 3-4 times a year)
Ford PTA Specials Team
Library Coordinator – Organizes recruits and oversees schedule of library volunteers. Assist library activities (ex. Book Fair, Author Visits) this position is appointed by Librarian. Our Library Coordinator helps our amazing librarian with all of the fun activities throughout the year, including book fairs, reading challenges, and much more. They are responsible for communicating events and the needs of the library to membership and the board.
Busiest Times of Year: Busiest at the beginning of the year organizing volunteer schedule, Fall Book fair and February for Spring Book fair
Specials Coordinator – Our Specials Coordinator is responsible for promotion events for all Specials.
o Assist with planning field day
o Assist with planning Turkey Trot
o Assist coaches with staff needs in the event of absence (TBD)
o Assist with inventory of equipment
o Meet with and determine the needs/goals of music & Art
o Assist with planning fine arts night
(Approx. 1-2 hours per month)
Kindergarten Coordinator – Organize Kindergarten Round Up, Help coordinate Room Parents and other responsibilities such as Thursday Folders, classroom volunteers, classroom parties and anything the Kindergarten team is requesting. (Approx. 3-4 hours per month)
Ford PTA Fundraiser Team
Spirit T-shirts Coordinator – Coordinates all aspects of our school t-shirts, Designs T-shirts, Organizes ordering t-shirts, collecting money for t-shirts and distributing t-shirts. T-shirt sales are usually held twice a year. Busiest in August/September and November/December
Spring Fundraiser Coordinator – If a fundraiser has not already been chosen, research and present fundraising ideas to the board and membership for approval; make sure fundraisers comply with state, local and federal laws along with district rules. Assist in developing a plan for promoting the fundraiser and recruiting volunteers. Coordinate and execute fundraiser based on plans. Report to board and membership fundraiser results.
Busiest after Holiday Break until after fundraiser (April/May) Approx. 2-4 hours per week
Fall Fundraiser Coordinator – If a fundraiser has not already been chosen, research and present fundraising ideas to the board and membership for approval; make sure fundraisers comply with state, local and federal laws along with district rules. Assist in developing a plan for promoting the fundraiser and recruiting volunteers. Coordinate and execute fundraiser based on plans. Report to board and membership fundraiser results.
Busiest in August-November. (Approx. 3-4 hours weekly at business time)
School Supplies Coordinator – Coordinates ordering dates, supplier and amount, Coordinates with teachers to update school supply lists and coordinates delivery of pre-packaged school supplies of the upcoming school year. Busiest in August helping previous coordinator organizes and hand out supplies and at the end of the year
Box Tops Coordinator – Promote, collect and submit Box Tops. Organize Box Top contests throughout the school year. (Approx. 1-2 hours per month)
Ford PTA Student Enrichment Team
Volunteer Coordinator Chair – The focus of the Volunteer Coordinator Chair is to promote good relations
between school and community. To determine and implement the best methods of recruiting volunteers to meet the needs of the school. (Approx. 2-4 hours a month)
Visit with your PTA President to plan ahead for the needs of the school and determine priorities for volunteer recruitment.
Become knowledgeable about the volunteer guidelines set by the school district
Survey teachers and staff regarding volunteers needs in the school
Survey potential volunteers to learn about their talents, interests and skills
Hold volunteer orientation meeting if needed
Set goals for volunteers for the school year
Recruit volunteers throughout the year
Recognize volunteers for their hard work
Evaluate volunteer program success after each event
UIL Coordinator – Organizes, recruits, and oversees the UIL program from our school.
Safety Patrol Coordinator – Assists PE Coach with morning safety patrol. Get permission slips of 5th grade students interested in being on Safety Patrol (end of 4th grade) Have a meeting with the new safety patrol students, Assign the student their date and times for their duty. Organize end of year Safety Patrol Party.
STEM/Science Fair Coordinator – Coordinator will work with various Science teachers to organize the Science/STEM fair at Ford.
Ford PTA Mustang Team
Family Hospitality – the Family Enrichment Chair creates a feeling of friendliness and warmth at each PTA Meeting by providing greeters, name tags, registration sheets, refreshments and other activities as planned. The chairman may provide special activities during such times as American Education Week, Texas Public Schools Week, National PTA Teacher Appreciation Week, etc. (Approx. 1-2 hours a month)
Mustang Market Coordinator – Organize volunteers for monthly Mustang Markets and volunteers to cut money. Help with setting up store and purchasing toys and various novelties. (Approx. 3-4 hours a month
PTA Programs/Services coordinator – Every year, the Ford PTA hosts free events and/or give backs for our families as a THANK YOU for all their amazing-ness all year. Our coordinator is part of planning and executing these events which have include winter pictures, family fun nights and t-shirts.